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Special Education Records

Special Education Records Requests (IEP, MET, etc.)

 

If you require special education records such as IEP, MET, or associated documents, please send your request to the Creighton Elementary School District Special Education office.

 

Specifically, CESD Special Education records requests can be sent to:

Vicki Mazza, Program Specialist

vmazza@creightonschools.org
Office: (602) 381-6034 
Fax: (602) 381-6054

 

Records requests are filled in the order they are received, including walk-in requests. Per A.R.S 15-828 (G), the school district has up to 10 days after the receipt of the request to forward the records requested. We strive to provide the best customer service possible.

 
If you require general education records or 504 records, please contact the last school site your child attended.



Destruction of Special Education Records

Pursuant to ARS 41-1347, the district destroys all psychological and special education records on students five years after those students have been dismissed from special education or have withdrawn from the district. The district maintains a permanent record of their special education services with the student’s name, date of birth, ethnicity and special education eligibility.

Please note that the Creighton Elementary School District will be destroying special education records of any student who promoted or left the district on or before May 31, 2014. These Special Education records will be destroyed on June 19, 2019 in accordance with District Policy. For further questions, please contact the Creighton Elementary School District’s Special Education Office at (602) 381-6034.



NOTICE TO PARENTS
Re: Parental Consent to Access Public Benefits or Insurance (e.g., Medicaid)

This notice informs parents of the Individuals with Disabilities Education Act of 2004 (IDEA) regulations at 34 CRF §300.154 regarding written notification and parent consent to access public benefits or insurance, such as Medicaid. Before the school district accesses the parent’s or child’s Medicaid or other publicly funded benefits (i.e. AHCCCS) for the first time to seek reimbursement for services provided to an eligible student, and annually thereafter, this written notice is provided to inform parents of the following, effective March 18, 2013: A one-time prior written parental consent will be requested in order to release personal information from a child’s education records or information about the services that may be provided for the purpose of billing Medicaid or another specific agency for
Individualized Education Program (IEP) services. The consent form will state the student’s personal education records and information that will be disclosed, the purpose of the disclosure (e.g. Medicaid billing) and the agency to which the records will be released. By consenting, parents state they understand and agree that their or their child’s public benefits or insurance will be accessed to reimburse the cost of services. Parents cannot be required to sign up for or enroll in public benefits or insurance programs for their child to receive free appropriate public education or IEP services. Parents are not required to pay out-of-pocket expenses such as a deductible or co-pay amounts resulting from filing a claim, but may pay the cost that otherwise would be paid by parents Parents must be informed that their public benefits or insurance (e.g., Medicaid) will not be billed if it would: o result in a decrease in lifetime benefits; o result in the child’s parents paying for services that would otherwise be covered and that are needed for the child outside of the time the child is in school; o result in an increase in premiums or discontinuation of public benefits or insurance; or o risk loss of eligibility for home and community-based waivers based on the total (aggregated) health-related expenditures for the child or the child’s parents Parents have the right to withdraw consent to disclose their child’s personal information for billing purposes at any time. Parents’ withdrawal or refusal to provide consent to the release of their child’s personal information for purposes of accessing their public benefits or insurance (e.g., for Medicaid billing) does not relieve the school district of its responsibility to ensure that all required IEP services are provided at no cost to parents.

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