The responsibility of the Purchasing Department is to ensure compliance with the Arizona procurement rules and codes when securing quotes and establishing contracts with vendors through solicitation processes. The department maintains a wide database of vendors and products which can assist employees when procuring goods and services for their respective sites.
The Purchasing Office is governed by two specific areas: The Arizona Administrative Code (A.A.C.), and the Uniform Systems of Financial Records (USFR). The AAC and USFR govern the “who, what, when, where, why and how” related to the expenditure of District funds.
Purchasing and Warehouse Manager
Phone: (602) 381-6000
Internal Ext.: 40228
Fax: (602) 522-1094
Purchasing Assistant, Vacant
Internal Ext.: 40224
Through the issuance of quotes, bids, and proposals, purchasing pairs the needs of the school district with vendors to provide the goods and services that assist the education process.
Click on the form listed below to download:
- Travel Reimbursement Form
- Travel Form ProceduresTravel Form Procedure
- Conference Travel Form
- D-49 Change Order Request for Purchase Orders or Requisitions
- Requests! See below for instructions to receive Bid Notices.)
- IRS W-9 Form ( http://www.irs.gov/pub/irs-pdf/fw9.pdf ) in Adobe Acrobat
- Consulting Coaching Contract in Adobe Acrobat (.pdf) format
Current Bidding Opportunities
In order to receive notifications, solicitations or quotes, vendors must be registered on the AZPurchasing website. The registration can be completed at the following link: www.azpurchasing.org
Please be sure to indicate Maricopa County received Creighton Schools' solicitations.
Prior to being issued purchase orders, vendors must be registered and setup in CESD's database before purchases can be made by District employees. The Vendor Registration and Update Form (VRUF) and required IRS Form W-9 must be completed and e-mailed or faxed to the purchasing department.
Completed forms should be submitted either by email to: rmartinez@CreightonSchools.org or faxed to: 602-522-1094 or mailed to the address at the top of the Form.
Purchase Order Terms, Conditions and Instructions
CESD Purchase Order Terms, Conditions and Instructions (PDF) — Click here to view all terms and conditions that apply to District purchase orders.
CESD is a member of each of the following purchasing cooperatives and uses these organizations to supplement the contracting process when reasonable to do so:
1Government Bid Alliance (1GPA)
Arizona State Procurement Office (SPO)
Greater Phoenix Purchasing Consortium of Schools (GPPCS)
Mohave Educational Services Cooperative (MESC)
Strategic Alliance for Volume Expenditures (S.A.V.E.)
The Cooperative Purchasing Network (TCPN)
Q: What does Creighton School District buy?
The Creighton Elementary School District buys fuel, food, construction services, repair services, books, professional services, a wide variety of products and services that are needed to support a student body of 5,400 students and 700 employees.
Q: How do I get my company involved?
A: Your first step should be to become a registered vendor. Go to www.azpurchasing.org and fill out a registration form. After registering, solicitation notices will be sent via email. The commodity categories selected are the categories in which you will receive a solicitation notice. More information about our registration process is at the website.
Placing your name on our list of registered vendors does not, however, indicate that the District has deemed you or your firm qualified to enter into a contract for any specific procurement.
Q: What are Creighton School District’s quotation requirements?
A: The following requirements apply to all procurement of materials, services, and construction.
If a purchase order is less than $9,999, a single firm price quote is normally required. When appropriate, catalog prices may be used for these purchases.
For a purchase of at least $9,999, but less than $49,999, we require a minimum of three oral or written quotations.
A procurement of at least $50,000, but less than $99,999, requires written quotations from at least three vendors.
All official requests for quotations will be generated by the Purchasing Department.
If a procurement exceeds $100,000, the District must issue a formal invitation for bid or proposal.
Q: How does Creighton School District solicit, award, and issue contracts?
A: In accordance with the School District Procurement Rules in the Arizona Administrative Code (A.A.C.) promulgated by the State Board of Education pursuant to A.R.S. 15-213.
Please do not hesitate to contact us if you have any questions. we encourage your participation in our procurement, and look forward to a positive and productive partnership that supports the education of children in our community.
Rene Martinez: email@example.com