Purchasing
Rachel Ayers |
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- How to do business with CESD
- Terms and Conditions
- Travel Reimbursement Form
- Travel Form Procedures
- Conference Travel Form
- D-49 Change Order Request for Purchase Orders or Requisitions
Creighton Elementary School District purchases a great variety of commodities and services to support the District’s operations. We are continually seeking outstanding vendors with quality products at competitive pricing. For more information, please see the categories below.
Procurement Rules and Regulations
The Purchasing Office is governed by the Arizona Administrative Code (A.A.C.) R7-2-1001 to R7-2-1200, Arizona Revised Statutes 41-2501 through 41-267, the Uniform System of Financial Regulations (USFR), and the Code of Federal Regulations 2 CFR Part 200.
- Arizona Administrative Code - https://azsos.gov/rules/arizona-administrative-code
- Arizona Revised Statutes - https://www.azleg.gov/arstitle/
- Uniform System of Financial Regulations - https://www.azauditor.gov/usfr
- Code of Federal Regulations - https://www.ecfr.gov/
- Education Department General Administrative Regulations (EDGAR) – https://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html
How to Do Business with Creighton Elementary School District
Vendor Registration Form and W-9
In order for a CESD school or department to create a purchase order for a given vendor, that vendor must be set up in our ERP system as a registered vendor. Suppliers can be established by the completion of the CESD Vendor Registration Form and submission of a signed and completed W-9 form. These documents can be emailed to the Purchasing department at rayers@creightonschools.org.
**Special note: submitting a vendor registration form and W-9 does not place your firm on the prospective bidder list. Please see the information below regarding Formal Competitive Solicitations for instructions on registering for our bidder list.
Purchase Orders
All commitments of purchases by Creighton Elementary School District will be made by an approved purchase order number assigned by the Purchasing Department.
No authorization, verbal or otherwise, to deliver merchandise and/or services is given without an authorized Purchase Order. Any vendor or person who delivers merchandise and/or services to the District without an approved Purchase Order is at risk of not receiving payment.
The substitution of items without the prior written approval of the Purchasing Department is prohibited. Only those items specifically listed on a purchase order may be delivered. The schools and departments within this district do not have the authority to substitute without the Purchasing Department’s approval. You may verify purchase orders by contacting the Purchasing Department at 602-381-6150.
Sales Tax
Arizona school districts are not exempt from paying sales/use taxes. Sales tax added to invoices from Arizona vendors will be paid by the district to the vendor. Use tax will be paid directly to the State of Arizona on invoices from out-of-state vendors.
Payment
CESD requires a 3-way match of a purchase order, vendor invoice, and packing list/receipt of the goods/services purchased. Purchases must be shipped to the ship to address listed on the purchase order, and invoices must be mailed to Accounts Payable at the district office address listed on the purchase order (unless there are special directions in the body of the purchase order). Invoices can be emailed to Accounts Payable at csdap@creightonschools.org. The CESD Purchase order number must be referenced on both packing slips and invoices.
Formal Competitive Solicitations
Formal Competitive Solicitations - Vendor Registration
The Creighton Elementary School District #14 Purchasing Department submits all competitive solicitation requests (RFP, IFB, RFQ) at www.azpurchasing.org.
Vendors must complete an on-line registration at the link above in order to be notified of open solicitations. Arizona Purchasing is a website dedicated to Arizona school districts for the purpose of developing a central and statewide prospective bidder’s list and posting solicitations online.
Registration is not necessary if you have previously completed a Vendor Registration Application at azpurchasing.org. However, please be sure to indicate Maricopa County to receive Creighton Elementary School District’s solicitations.
Creighton Elementary School District will only be using this online system for its notification of solicitations.
Creighton Elementary School District encourages participation by all businesses in our solicitation process, including, but not limited to: local businesses, small businesses, minority-owned firms, and women’s business enterprises.
The district is dedicated to using public funds as effectively and efficiently as possible. This does not imply that the lowest bid will always be accepted. While promoting transparent and equitable vendor competition, we carefully examine goods and services to guarantee the greatest possible use of constituent dollars.
Formal Competitive Solicitations – Bid/Proposal Submittal Instructions
Bidders must follow the submittal instructions found in each solicitation. All submissions must be received in the format detailed in the solicitation by the solicitation opening date and time.
Arizona does not observe Daylight Savings Time. In the summer, local time in Arizona is the same as Pacific Daylight Time (PDT); in the winter, Arizona is on Mountain Standard Time (MST).
Sealed solicitation responses that are requested as physical copies can be mailed or hand delivered to:
Creighton Elementary School District #14
Purchasing Office
2702 E Flower St
Phoenix, AZ 85016
Vendors shall comply, when working on any federally assisted projects, with the following
- The Contract Work hours and Safety Standards Act, (40 U.S.C. §3701 – 3708; 29 CFR Part 5)
- Davis-Bacon Act, (40 U.S.C. §276a / 29 CFR Part 5)
- Copland Anti-Kickback Act, (18 U.S.C. §874 / 29 CFR Part 5)
- Equal Opportunity Employment requirements (Executive Order 11246 and 11375 / 41 CFR Chapter 60)
- McNamara-O’Hara Service Contract Act (41 U.S.C. 351)
- Section 306 of the Clean Air Act (42 U.S.C. § 1857h
- Section 508 of the Clean Water Act (33 U.S.C. § 1368)
- Executive Order 11738, Environmental Protection Agency regulations (40 CFR Part 15).
- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200)
- Education Department General Administrative Regulations, 2 C.F.R. Parts 200 and 3474, and 34 C.F.R. Parts 75-77 and 81 (“EDGAR”)
- Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871)
- Debarment and Suspension (Executive Orders 12549 and 12689 / 3 CFR part 1986 Comp., p. 189 and p. 235)
- The Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)
- The Solid Waste Disposal Act (Section 6002 / 40 CFR part 247)
- Ban on Foreign Telecommunications (Federal Rule (L) / 2 CFR 200.216)
- All applicable requirements and regulations, including those related to reporting, patent rights, copyrights, data rights and those mandated by federal agencies making awards of federal funds.
In Closing
If your company sells a product and/or service required by the district, and your company is competitive with those who are currently supplying those goods or services to the district, the Purchasing Department is interested in doing business with you.
Material Disposition / Surplus Property
Creighton Elementary School District works diligently to reassign surplus property to other schools and departments within the school district. Occasionally, unused or obsolete items are disposed of using the methods described in R7-2-1131 Material Management and Disposition of the Arizona Administrative Code including the use of internet-based online sales.
Items are listed for a period of not less than 14 days for each internet-based online sale during which persons may submit offers to purchase the specified materials. Click the link below to be directed to Public Surplus, our provider of internet-based online sales:
To register as a buyer with Public Surplus, simply click "Register" under the "Register to Become Part of Public Surplus" heading on the Home screen. Follow the instructions as indicated. To browse items for sale specific to Creighton Elementary School District, click "Select Region" and choose Arizona under the "Browse Auctions within Area" heading on the Home screen. Then click "Select Agency" and choose "Creighton Elementary School District".
Click the link below for Creighton Elementary School District's online sales terms and conditions. Each listing may include additional terms and conditions of sale specific to the item being offered.